Download and Import Instructions - Hy-Tek Meet Manager:
  • Hy-Tek Preparation before import of data.
    • Setup all events in Hy-Tek before import.
    • May download sample meets from help page and edit specifics for your meet.
    • Test the import process prior to the actual closing of the entry window!
    • If there are problems, note the exceptions and resolve them!
    • See Event Parameters - Hy-Tek in yellow section below.
  • Web Site Preparation
    • Login to your account and monitor the entries.
    • Use • Managers • | Cross Country | Submitted Rosters | Select event | click Get Event
      • Scroll through the schools and coach contact information.
      • Click View Roster Data to display rosters submitted.
      • Click Get Coaches Contact List to generate printable list.
      • Click Download Attendance Counts List to generate a summary by team and gender.
    • Follow-up appropriately with coaches that may be late or are missing information!
  • Download of Import Files
    • Login to your account and use • Managers • | Cross Country | Download Imports | {select your meet}
    • Select Download Hy-Tek Import and note the file name and location.
      • Repeat for other gender or divisions.
      • See aqua section below
    • Cick the Hy-Tek Help link if needed.
  • Import into Hy-Tek
    • Follow import instructions in coral section below.
  • If there are problems, e-mail support@baumspage.com ASAP! 
    • In an emergency, call Gary Baumgartner at 513-594-6154 or Terry Young at 740-517-0195.
Event Parameters - Hy-Tek Setup Screen:
  • Standard Meets
    • Use Setup | Athlete / Relay Preferences | Enter school year | Enter competitor numbers | Disable Uniqueness
    • Use Events | Add | to setup an event for each race.
    • Please note: For management purposes, we suggest setting up separate Hy-Tek databases for HS and MS.
    • After athletes are iimported and numbers are assigned, you may want to combine the two database.
To Download from the Web:
  • Go to www.baumspage.com and login to your account
    • Only the manager or assigned delegate will be able to access the data.
  • Use • Managers • | Cross Country | Download Imports | {select event}
    • Use View Roster Data to see the actual rosters submitted.
    • Click Get Hy-Tek Import File and note the file name and download location:
      • HTHS_M_#.txt, HTHS_F_#.txt, HTMS_M_#.txt, or HTFS_F_#.txt
    • Repeat for each gender or division.
Import into Hy-Tek Meet Manager:
  • Start Hy-Tek Meet Manager:
    • Use File | Purge | Remove Data Selectively | click on Teams (4 boxes will be checked) | click OK | OK | OK
  • Use File | Import | Semi-Colon Delimited Rosters/Entries | Browse to the file | Highlight | click Open (or double-click)
    • Use Athletes | Comp# | Competitor Numbering to assign numbers
      • Start with one gender and assign numbers | Select the other gender and start with the next available number
    • Use Reports | Athlete Rosters | 4 Column Roster | to generate team lists by gender
  • If there are problems, e-mail support@baumspage.com ASAP! 
    • In an emergency, call Gary Baumgartner at 513-594-6154 or Terry Young at 740-517-0195.