E-Mail Help: Attachment?? or Paste into Text??

Data generated can either be sent as an e-mail attachment or pasted into the text of an e-mail message

  1. Sending files as e-mail attachments is usually easiest for you and the recipient.
    1. Make sure they have the same version or a compatible version of the Word Processor or other program that you use, so they will be able to open your file to modify or print as desired.
    2. Always check with them (preferably before sending) to confirm that they were/will be able to open your file!
  2. For newspapers pasting the text into the body of a message works best.
    1. It takes them several steps to move data from an attachment into text mode so they can use it.
    2. With deadlines, the less editing they need to do, the better the chance of them being able to get your data into print.
To attach files to an e-mail message:
  1. Open: your e-mail program and click on New or Compose Message.
  2. To: Either use the address book or type an address: (Example: gary@baumspage.com)
  3. Subject: Type something descriptive: (Example: Region 4 Regional CC Results)
  4. Message: Include anything that is important. Otherwise no message is necessary.
  5. Attach: Use the paper clip icon to make an attachment or click on Insert | File Attachment...
    1. Either browse to the file and select it | (Double-click or click OK) | click on Attach.
    2. Or type the name in the File name box: (Example: A:Results.txt or A:Results.htm), then click on Attach.
    3. Repeat (If sending more than 1 file): Use the paper clip icon again to attach the other files.
  6. Send: Click on Send. Depending on how the mail program is setup, you may need to click on Send and Receive!
  7. Confirm: Depending on the importance of the file, check with the recipient to make sure they received the file and were able to process it.

 

To paste data into an e-mail message: (for the media)
  1. Open: your e-mail program and click on New or Compose Message.
  2. To: Either use the address book or type an address: (Example: gary@baumspage.com)
  3. Subject: Type something descriptive: (Example: Region 4 Regional CC Results)
  4. Open notepad: (or some other word processor)
  5. Either browse to the file or type the name in the File name box: (Example: A:Results.txt)
    1. Highlight everything or use Edit | Select All
    2. Use Edit | Copy (Click on the icon or hit <Ctrl>-<C> to copy)
  6. Use the mouse to click into the message box:
    1. Use Edit | Paste (Click on the icon or hit <Ctrl>-<V> to paste)
  7. Send: Click on Send. Depending on how the mail program is setup, you may need to click on Send and Receive!
  8. Confirm: It's a good idea to call the paper to notify them that you sent them the file by e-mail.