Download and Import Instructions - Hy-Tek Meet Manager:
  • Hy-Tek Preparation before import of data.
    • Setup all events in Hy-Tek before import.
    • May download sample meets from help page and edit specifics for your meet.
    • Test the import process prior to the actual closing of the entry window!
    • If there are problems, note the exceptions and resolve them!
    • See Event Parameters - Hy-Tek in yellow section below.
  • Web Site Preparation
    • Login to your account and monitor the entries.
    • Use  Managers  | Track | Event Summary | Select event | click Get Data
      • View Roster Data displays rosters submitted.
      • View School/Club Data displays schools and coach's contact information.
    • Follow-up appropriately with coaches that may be late or are missing information!
  • Download of Import Files
    • Login to your account and use  Managers  | Track | Download Imports | {select your meet}
    • Select Download Hy-Tek Import and note the file name and location.
      • Repeat for other gender or divisions.
      • See aqua section below
    • Chick the Hy-Tek Help link if needed.
  • Import into Hy-Tek
    • Follow import instructions in coral section below. 
  • If there are problems, e-mail support@baumspage.com ASAP! 
    • In an emergency, call Gary Baumgartner at 513-594-6154 or Terry Young at 740-517-0195.
*New for 2023!  The Baumspage Event List includes the 4x800 Mixed Relay, 4x200 Mixed Relay, 4x100 Mixed Relay, 4x400 Mixed Relay, or Shuttle Hurdles (Mixed)
  • Select the appropriate Mixed Event from the above list.
    • If the event you want is not listed, select one of the four events above, and instruct coaches to use it for whatever relay you designate.
    • The Entry Templates for the Mixed Events are set for two runners per gender.
      • Make sure you select both genders of the Mixed Evemts for your events.
    • The coaches will need to submit their two girls and two boys in the appropriate order.
  • For import into Hy-Tek, make sure the events are listed in the event list.
    • Use Events | Add to add the Mixed Relay or Shuttle Hurdles with the gender set to Mixed.
      • All other parameters should be the same as the regular relays!
    • If the MIxed Relay is replacing a regular relay, use Events | Edit to change the gender to Mixed.
    • Download the HyTek Import files for both genders and save them in your download folder or desktop.
  • Use File | Purge | click on Teams | Click OK three times.
  • Use File | Import | Semi-Colon Delmiited Rosters/Entries
    • Select file and click Open
    • Click No on Only update seed times?
  • All four relay names will import in the order listed. 
    • Use Relays to view the runners.
      • If doing a Mixed Relay the girls should run the 1st and 2nd legs and the boys should run the 3rd and 4th legs.
      • If doing a Mixed Shuttle Hurdles, the girls should run the 1st and 3rd legs and the boys should run the 2nd and 4th legs.
  •  Click the 2023 Mixed Gender Relay Form link and submit request to the OHSAA!
  • The OHSAA and NFHS Policy is to split the points equally between the two genders.
Event Parameters - Hy-Tek Setup Screen:
  • Standard Meets - Typical OHSAA 34 HS or 30 MS Events
    • Use Setup | Athlete / Relay Preferences | Enter school year | Enter competitor numbers | Disable Uniqueness .
    • If not allowing "B" Relays, use Setup | Report Preferences | Suppress "A" Relay Designator.
      • That will eliminate the 'A' with the school on all the reports.
  • Meets with Wheelchair Events
    • For the four OHSAA wheelchair events, you will need to setup the events in Hy-Tek prior to import. 
      • The setup is similar to standard events, but to avoid import into the regular events the distances or event names must be unique!
      • In Hy-Tek Meet Manager, Version 4.0Bj or later, there is a choice to include the word Wheelchair with the event name without having to use the event note. (See 100 Meters Wheelchair screen shot below.)
        • For Distance, select Custom and Event Class, select Wheelchair.
      • For Hy-Tek 3.0 or 2.0, use Custom distances and in the Event Note to add the word Wheelchair.
    • For Semi-Colon Delimited Import the three wheelchair races are temporarily defaulted to 2 meters longer and the shot put is named Weight Throw.
      • The 100 Meters Wheelchair is defaulted to 102, the 400 Meters Wheelchair to 402, and the 800 Meters Wheelchair to 802.
        • Import the data first, then change the distances back to your actual distances.
      • The ShotPut Wheelchair is temporarily named Weight Throw.
        • After import change the name back to Shot Put Wheelchair using either the Event Class or Event Note.
  • Meets with Additional Relays/Medleys
    • The default settings in our conversion program are:
      • Sprint Medley - 800S, Distance Medley - 4000D, and Middle Medley - 2400D
        • If you get exceptions during import, use Setup | Events and change the distances to match the above defaults.
        • After import change them back to your actual distances.
      • Shuttle Hurdles 400M or 440M
    • You will need to "temporarily" change the distances or event names to match the default setting import data.
      • Use Setup | Events to temporarily change the event distance to appropriate distance and use the Event Note to designate the special event.
        • Example: Ironman/Woman is set for Import as a 412 Meter Relay
        • Use the Event Note set to Ironman or Ironwoman or whatever you use. (Weight or Throwers Relay) *Whatever your prefer.
        • After import change them back to your actual distances.
    • Note for B or C Relays
      • Relays that are the Same Relay and actually compete in the same race as the varsity are set to import directly into those races..
      • For the B or C Relays that compete in different races than the varsity, the distances are defaulted to 4 meters longer.
        • The import abbreviation in Hy-Tek for a 4x800 Relay is 3200 and for the 4x800 B Relay is 3204.
        • A 4x100 Relay is 400 and the 4x100 B Relay is 404.   Likewise 4x200 B Relay is 804, and the 4x400 B Relay is 1604.
        • After import change them back to your actual distances.
  • Meets with Special Individual Events
    • Example: Freshman 100 Meters or JV 1600 Meters race, etc., the distances are defaulted to 1 meter longer
      • A 1600 Meter JV race is defaulted to 1601, 800 Meters to 801, and 100 Meters to 101, etc.
      • After import change them back to your actual distances.
To Download from the Web:
  • Go to www.baumspage.com and login to your account
    • Only the manager or assigned delegate will be able to access the data.
  • Use  Managers  | Track | Download Imports | {select event}
    • Use View Roster Data to see the actual rosters submitted.
    • Use View School/Club Data to see the schools and coach's contact information
    • Click Download Hy-Tek Import and note the file name and download location:
      • HTHS_M_#.txt, HTHS_F_#.txt, HTMS_M_#.txt, or HTFS_F_#.txt
    • Repeat for each gender or division.
Import into Hy-Tek Meet Manager:
  • Start Hy-Tek Meet Manager:
    • Use File | Purge | Remove Data Selectively | click on Teams (4 boxes will be checked) | click OK | OK | OK
  • Use File | Import | Semi-Colon Delimited Rosters/Entries | Browse to the file | Highlight | click Open (or double-click)
    • Do not accept out of range times!
    • If you get errors, note the exceptions.
      • If the exception report includes events:
        • Check your event setup in Hy-Tek
        • The event names/distances, must match the names/distances in the import file.
      • If the exception report includes out of range marks:
        • Check the entries in the View Roster Data file.
  • If there are problems, e-mail support@baumspage.com ASAP! 
    • In an emergency, call Gary Baumgartner at 513-594-6154 or Terry Young at 740-517-0195.