Import for State and Regional

Preparation for Import
  1. Setup folders for each "feeder" tournament on the hard drive of the Main Computer.
    1. Use something like c:\d1, c:\d2, c:\d3, and c:\d4
      • Hy-Tek uses default names for the Backup and Advancer files.
        1. It's possible the Advancer Files could all be named Tcl02-01.tcl and the Roster Files could all be named Tcl01-01.tcl (or whatever) so they need to be saved in separate folders.   (or disks)
      • It doesn't matter where they are as long as you browse to them when you import advancers in Hy-Tek.
      • Rather than renaming each TCL file attachment or saving to a disk, it's easier to put the files in separate folders,
    2. Before import, you will need to determine which TCL file is for Rosters and which is for Entries
  2. Setup Hy-Tek with two meets
    1. Setup the Master Meet for the tournament
      1. Make sure all events and parameters follow the OHSAA Event Numbers and Setup
      2. Under Setup | Athlete / Relay Preferences
        • Check Enter Competitor Numbers | and Disable Uniqueness
        • Other options for athletes should not be checked!
      3. Purge selectively and delete all Teams | Athletes | Entries/Results | Relays
      4. Save and wait for data files.
    2. Setup a simple Top4 Import Meet
      1. Make sure all events and parameters follow the OHSAA Event Numbers and Setup
      2. Under Setup | Athlete / Relay Preference
        • Check Enter Competitor Numbers | and Disable Uniqueness
        • Other options for athletes should not be checked!
      3. Purge selectively and delete all Teams | Athletes | Entries/Results | Relays
      4. Save and wait for data files.
  3. Review and test everything a few days before the data is imported.
    4.
When e-mail arrives:
  1. Save all attachments to the folder for that site.
    1. Select all attachments and browse to the folder
      1. With Outlook Express, you can Right-Click on the attachment bar and save all files.
      2. Other e-mail programs may do it differently.
    2. Determine which TCL file is for Rosters and which is for Entries.
  2. After the files are saved, you can close the e-mail.
Start Hy-Tek:
  1. Open the Top4 Import Meet
    1. Use the File tab in upper left corner
      1. Select Import | Entries
      2. Browse to the folder with the files from the tournament site.
      3. Highlight the TCL file and click Open
      4. On the first pop-up window | Click on Ok.
      5. On the second pop-up window
        • Always Check "Import comp#'s, but do not replace existing comp#'s!"
        • Click on Ok.
    2. Use the Reports | Performance Lists
      1. Gender | Both
      2. Rounds | Prelims Only
      3. Select All
      4. Columns | Single
      5. Include in Performance Lists | Entry Marks - Competitor #s - No Relay Names
      6. Create Report | Print and label accordingly.
        • Please note: Hy-Tek  shows the place to the right, but the performance list does not always list them in 1-2-3-4 order when there were Judge's decisions! 
          • Make a note or highlight those that listed "out of order!"
      7. Close
    3. Purge and wait for next set of data
  2. Open the Master Meet
    1. Use the File tab in upper left corner
      1. Select Import | Entries
      2. Browse to the folder with the files from the tournament site.
      3. Highlight the TCL file and click Open
      4. On the first pop-up window | Click on Ok.
      5. On the second pop-up window
        • Always Check "Import comp#'s, but do not replace existing comp#'s!"
        • Click on Ok.
    2. Use the File tab in upper left corner
      1. Select Import | Rosters
      2. Browse to the folder with the files from the tournament site.
      3. Highlight the TCL file and click Open
      4. On the first pop-up window | Click on Ok.
      5. On the second pop-up window
        • Always Check "Import comp#'s, but do not replace existing comp#'s!"
        • Click on Ok.
    3. Repeat for each set of data