Seeding Instructions for State and Regional

Prepare for Seeding:
  1. See Import Instructions flowchart to
    1. Setup the Master Meet   in Hy-Tek.
      1. Check all event parameters.
    2. Setup folders for each "feeder" tournament on hard drive of your computer.
  2. Review and test everything a few days before the data is imported.
  3. Purge all Teams, Athletes, Entries/Results, and Relays before importing District data!
    1. Use File | Purge | Remove Data Selectively | Click on Teams (Athletes - Entries/Results - Relays are automatic!)
    2. Click Yes | Yes | Yes
Open the Master Meet:
  1. Before import, check the following options on the Hy-Tek Set-up menu.
    1. Athlete / Relay Preferences:
      • Athlete Preferences: Check Enter school year
      • Relay preferences: leave blank
      • Competitor Numbers: Check Enter competitor numbers and Disable Uniqueness
    2. Entry / Scoring Preferences click tab for Entries /Results
      • Check Show finish place with each entry
    3. Report Preferences
      1. Format
        • Uncheck List athletes with last name first and Show athlete middle initial
        • Check Suppress "A" Relay Designator
        • Uncheck Suppress the "J" for JD on results
      2. Punctuation
        • Make sure Upper/Lower Case for Athlete Names is selected! Team Names sholud be Leave as is.
  2. Make sure the qualifiers from all 4 districts have been imported first!
  3. Seeding the 16 Preliminary Events by OHSAA and Federation Guidelines is "almost" automatic now!
    1. Prior to seeding check the Event Setup parameters.   See Event Parameter Settings for Hy-Tek on Regional Help Page
    2. Note: Beginning with the 2011 State and Regional Tournaments
      1. All advancement from semifinals to finals is by place and time.
      2. Top 2 each heat + next four best times.
    3. For the Track Semifinals the parameters should be:
      1. Advancement: Place and Time
      2. Heat/Flight Assignment: Seed Time
      3. Lane/Pos Assignment: Standard Lanes
      4. Heat Order: Fast to Slow
    4. Select Seeding on the Hy-Tek menu and Hy-Tek seed them first!
      1. For all Track and Relay Semifinals
        • The Entry/Scoring Preferences must be set to Show finish place with each entry!.
        • Seed by place and time: Yes
        • Top How Many Places: 4 | OK
        • Number of heats for Prelims: 2 | OK
        • Advancement Formula | Select 3 (Top 2 + next 4 best times) | OK
        • Accept
        • Repeat for all Semifinals
        • All Semifinals should be seeded correctly!
      2. Always check the seeding!
        • Fastest #1 should be in lane 4 of 1st heat, fastest #2 in lane 6 of 2nd heat, fastest #3 in lane 2 of 1st heat, and fastest #4 in lane 8 of 2nd heat!
        • If not correct, use "Drag and Drop" to correct by swapping lanes 1-3-6-8 with the other heat.
        • Accept
        • Repeat for all Semifinals
  4. Seeding 4x800, 1600, 800, and 3200: 
    1. The Entry/Scoring Preferences are set to show seed place. Seed by place and time: No
    2. Use Random placement | 16 per section | 8 alleys
  5. Seeding Discus Throw, Shot Put, and Long Jump:
    1. The Entry/Scoring Preferences are set to show seed place. Seed by place and time: No
    2. Pick break points for Event #: No
    3. Use Random placement | 8 per flight
  6. Seeding High Jump and Pole Vault:
    1. The Entry/Scoring Preferences are set to show seed place. Seed by place and time: No
    2. Pick break points for Event #: No
    3. Use Random placement | 16 per flight
  7. When finished print reports and program as desired.
  8. Close